The Office Manager plays a pivotal role in orchestrating the daily functions of the workplace, ensuring that operations run smoothly and efficiently. Acting as both a leader and resource for the administrative team, this position is responsible for supervising staff, streamlining administrative workflows, and reinforcing a culture of collaboration and productivity. Key responsibilities include budget oversight, supply management, and coordination of office events and activities. The Office Manager also partners with other departments to maintain office policies and procedures, supporting office needs, and fosters the growth and engagement of administrative staff through hiring, onboarding, and ongoing development. Exceptional organizational, communication, and leadership abilities are essential, as this role is central to sustaining an organized, responsive, and positive office environment. This position would be located at our Portland, ME office.

Office Oversight & Workflow Ownership:

• Provide clear direction, supervision, and oversight for all administrative activities.
• Actively determine and assign workflow responsibilities, ensuring that each team member understands their ownership of specific tasks and processes to drive efficiency and accountability across the office.
• Ensure that each person on the administrative team has a thorough understanding of how to do the work that is needed. As new administrative staff members are hired, overseeing training would be essential.

Budget Management:

• Maintain accurate coding of invoices, closely monitor office and kitchen supplies and ordering, and ensure fiscal responsibility in all budgeting activities.

Facilities & Space Management:

• Oversee day-to-day facilities operations, liaise with building management to maintain optimal office conditions, coordinate necessary repairs, and ensure the accuracy and upkeep of SpaceIQ.

Vendor Relations:

• Develop and manage strong relationships with suppliers and vendors, ensuring delivery of high-quality services and establishing a reliable maintenance schedule for all office systems.

Event Coordination & Management:

• Plan, organize, and execute both onsite and offsite events, including company outings, celebrations, and team-building activities. For all onsite events, take full responsibility for comprehensive logistical management including meal arrangements, AV setup and troubleshooting, scheduling, and seamless coordination to deliver engaging experiences for all participants.

Team Collaboration:

• Partner with HR and Talent Management to update and enforce office policies and collaborate with IT to manage office equipment such as printers and AV systems.

• Demonstrated experience in office management or as an administrative assistant, with two to three years in a managerial setting, and a college degree in Business Administration or equivalent work experience.
• Comprehensive knowledge of office administrator responsibilities, systems, and procedures, along with proficiency in MS Office (especially Excel and Outlook) and hands-on experience with office equipment
• Ability to lead a diverse team, foster collaboration, and manage all aspects of employee relations, including hiring, onboarding, professional development, conflict resolution, and engagement.
• Exceptional organizational skills for prioritizing tasks and ensuring smooth office operations, paired with effective time management and meticulous attention to detail in all administrative duties.
• Excellent verbal and written communication abilities, tactful feedback, and strong interpersonal skills for building positive relationships across all levels, including senior leadership, clients, and vendors.
• Strong problem-solving capabilities, adaptability to changing environments, and the ability to handle unexpected challenges with professionalism and ease.
• Demonstrated proficiency with office software, equipment, project management tools, and budgeting and accurate record-keeping.
• Solid understanding of business operations, strategic thinking, informed decision-making, and a commitment to maintaining strict confidentiality with sensitive information.
• Service-oriented mindset and proven ability to mediate and resolve conflicts effectively within the office setting.
• Must be able to sit for extended periods, stand, walk, and handle office equipment and supplies up to 25 lbs.
• Requires manual dexterity for computers and printers, and the ability to read screens and documents.
• Flexibility to work alternate hours as needed for off-site events.

The base salary range targeted for this role is $80,000- $95,000. This salary range represents BerryDunn’s good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. 

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.