BerryDunn is seeking an Office Coordinator who will provide support to our Bangor, ME office. The qualified individual will play a crucial role in helping to ensure the smooth operation of daily activities. Responsibilities included in this role include tracking deadlines, coordinating meetings, preparing documents, billing, reporting, liaising with other departments, and handling communications. This role will be the go-to for administrative tasks, providing essential support for the office and helping to maintain an organized and efficient work environment. The responsibilities listed here are not all-inclusive. The key to be successful in this dynamic role requires a strong ability to multitask, attention to detail, and excellent communication skills. This role will report to the Director of Facilities & Administrative Services and will work fulltime at our Bangor office, Monday through Friday each week.

• Provide administrative support to assigned location
• Support internal Meetings
• Scheduling
• Note-taking
• Creating agendas
• Documenting and distributing meeting outcomes
• Maintain document and file storage
• Maintain Practice Group Teams SharePoint files
• Organize and keep documents filed and updated as needed
• Liaise with internal teams for tracking employee time budget submissions
• Foster a culture and create an environment that supports connection for employees
• Handle all receptionist and front desk duties, including but not limited to:
• Answer phones and transfer calls to internal staff
• Welcome and assist clients
• Oversee conference room schedules
• Maintain reception area, conference rooms, and client area
• Book travel and accommodations
• Production, logistics, and planning for Practice Group events, such as: team lunches, training days, virtual meetings. Including, but not limited to:
• Catering
• Reserving conference rooms, booking blocks of hotel rooms, setting up Teams/Zoom, preparing PowerPoint slide decks, printing materials, etc.
• Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
• Be the invoicing liaison
• Ensure the office has an ongoing brand presence both internally and in the Bangor community (open house, meet and greets, philanthropic opportunities, charity events, etc.)
• Be the communication bridge between Practice Group Leaders and Principals
• Attend business planning meetings
• Liaise with Marketing and Practice Groups for business plan presentations
• Develop internal group surveys (non-client)
• Produce internal Microsoft PowerPoint presentations
• Process Client Billing
• Special Projects as needed

• Adaptability to adjust to new situations and unexpected challenges
• Ability to address issues independently and find solutions without always needing to escalate.
• Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint)
• Time management skills and the ability to prioritize work
• Ability to build good relationships with colleagues, being approachable and helpful
• Excellent written and verbal communication skills
• Working knowledge of office equipment, like printers and fax machines

The hourly rate for this role is $24-$27 per hour. This rate range represents BerryDunn’s good faith and reasonable estimate of the possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final rate may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The hourly rate for the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations. 

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. 

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.